Can I assign tasks to other people?

Yes. Include '@name' in the task description and GAIA assigns it to that team member if they are in your workspace.

Do tasks sync with external tools like Linear or Asana?

Yes. Connect Linear, Asana, or Todoist and GAIA creates tasks in those tools directly from chat.

Can I set recurring tasks?

Yes. Say 'every Monday' or 'first of each month' and GAIA creates a recurring task with the appropriate recurrence rule.

All features

Productivity

Tasks that understand plain English.

Type "call Alex tomorrow @finance p1" and GAIA creates the task with the right priority, due date, and project — no dropdowns, no forms.

call Alex tomorrow @finance p1 about Q4 budget review

Productivity

Key capabilities

What makes Tasks & Todos powerful.

Natural language parsing

@project, #label, p1/p2/p3, "next Monday," "in 5 days" — all parsed automatically.

AI workflow generation

For any task, GAIA can generate a multi-step workflow to complete it and run it with one click.

Subtasks and bulk ops

Break tasks into subtasks, reorganize by project, complete or delete many at once.

How it works

Three steps to get started.

Set up in minutes. Works automatically from there.

Type a task in plain language

Include priority, due date, project, and labels in the same sentence — GAIA parses all of it.

Task is created with all fields populated

Due date, priority, project assignment, and labels are extracted and applied without any form-filling.

GAIA can generate a workflow to complete it

For complex tasks, ask GAIA to generate sub-steps or a full automated workflow and run it with one click.

Use cases

How teams use this.

Real workflows, real outcomes.

Capture action items from meeting notes

Paste meeting notes and ask GAIA to extract action items as tasks. Each one is created with the right owner and due date.

Daily task list from inbox priorities

Ask GAIA to scan your inbox and create tasks for every email requiring follow-up. Flagged with the sender name and due by end of day.

Sprint planning in under five minutes

Describe the sprint goals and ask GAIA to generate a task list. It creates all tasks, assigns priorities, and organizes them by milestone.

FAQ

Frequently asked questions.

Everything you need to know.

It handles 'tomorrow,' 'next Monday,' 'in 5 days,' 'end of month,' and specific dates like 'March 15.' Relative expressions are resolved against your local timezone.

Features that work well together.

Combine these with Tasks & Todos for more power.

Calendar

Schedule, reschedule, and prep for meetings with AI

Goals

Set a goal — get an AI-generated roadmap to achieve it

Workflows

Describe an automation in plain language — GAIA builds it